THE CHILDREN’S COTTAGE SOCIETY (CCS)
Finance & Donations Administrator
Competition #Finance2025
The Children’s Cottage Society, established in Calgary in 1986, provides crisis nursery, community respite, and family support programs to more than 3,500 children a year. The Society’s mission is to “Build strong children and safe, nurturing families through prevention programs and support services” and our vision is “Resilient children blossom in healthy families.”
As part of the finance and accounting team, the Finance & Donations Administrator ensures all financial, accounts payable, bank, and cash management documents and data are accurate and correctly processed through the accounting system according to established standards. This position will also collaborate with the Financial Administrator and Payroll & Benefits Coordinator to support the accurate management of CCS’s financial operations and contribute to the achievement of the team’s strategic and operational goals.
Hours: Monday to Friday (36 Hours per week) with some flexibility around start and end times
Location of work: 1804 Home Road NW, Calgary, AB, T3B 1H1
Salary: $55,000/year plus benefits
QUALIFICATIONS:
• A degree or post-secondary diploma in accounting and related filed.
• A minimum of 3 years experience in accounting or finance roles.
• Must be able to perform tasks with high level of precision.
• Strong written and oral communication skills, with efficiency and attention to detail.
• Experience working with QuickBooks Online or similar accounting software is required.
• The ability to meet deadlines with high quality of work.
• Demonstrated ability to show initiative and work both independently and as part of a team.
• Experience and strong knowledge of Microsoft programs including Word, PowerPoint, Outlook, and Excel.
• Not-for-profit organization experience is an asset
RESPONSIBILITIES:
• Responsible for timely processing and depositing of cash and cheques.
• Accounts payable processing: matching, coding, posting and payments.
• Credit card receipt matching, coding, and reconciliations.
• Responsible for payment runs via cheque.
• Manage donation accounts, ensuring all donations are accurately recorded and acknowledged in a timely manner.
• Collaborate with Fund Development team for donation management.
• Assist in the grant supporting documentation and financial reports for funders.
• Assist in the preparation of year-end documentation, pdfs, schedules, and analysis for external audit of organization.
• Back up of bi-weekly payroll run.
• Oversee the payroll & benefit accounts.
• Oversee the gift card donation account, including reconciliation and coordination with teams.
• Complete additional tasks as assigned to support team operations.
PRE-EMPLOYMENT REQUIREMENTS:
• A Police Information Check, which includes a vulnerable sector search, is required prior to employment.
• A Child Intervention Record Check is required upon commencement of employment.
WHAT DO WE OFFER:
In addition to having the opportunity to work for an energetic, progressive, and community focused organization and with a workforce of diverse, committed individuals, we offer the following benefits:
• Comprehensive Health, Dental & Vision benefits.
• An annual Health Spending Account
• Hybrid Work From Home Opportunity
• Prioritizing wellness in the workplace and a psychologically safe work environment
Application Deadline: Tuesday, March 4, 2025
We appreciate the interest of all applicants; however, we will only contact those applicants selected for an interview.
Please submit your cover letter and resume by email to: careers@childrenscottage.ab.ca
Please quote Competition #Finance2025 when submitting your resume and cover letter.
For more information about the Children’s Cottage Society, please visit our website: www.childrenscotttage.ab.ca
